Gift Policy

In order to encourage private support for the Springfield City Library while insuring that
all gifts are appropriate to its mission, the Springfield Library Commission has adopted
these guidelines:

  • While the Library Commission appreciates private support for the Library System,
    the Library will determine the acceptance of the gift.
  • The Library selectively accepts gifts of books, periodicals, audio and video
    recordings, and other materials for public use. The appraisal of a gift for tax
    purposes is the responsibility of the donor. Gifts to the Library are judged on the
    same criteria as purchased material. The Library is unable to house and
    promote a substantial special collection. Conditions of display, housing, access,
    and withdrawal are considered.
  • Personal property, antiques and collectibles may be accepted at the discretion of
    the Springfield Library Commission with the understanding that they may be sold,
    given away, or otherwise disposed of.
  • Works of Art—the Springfield Library Commission reserves the right to determine
    the location and display of artwork. The Commission may request that an
    artwork be accompanied by a current appraisal of value and may request
    evidence of bona fide artistic importance and merit of the work and reputation of
    the artist. An appropriate deed of gift, or similar document transferring sole and
    exclusive ownership of the artwork to the Library will be required. Works of art
    may be accepted at the discretion of Springfield Library Commission with the
    understanding that they may be sold, given away, or otherwise disposed of.
  • Memorial gifts may be refused if an expenditure of library funds, and/or staff time
    is necessary to make the gift usable. The Library does not guarantee the
    purchase of specifically identified titles with such funds. Donors do not have the
    right of approval of titles before purchase, however, donors are encouraged to
    recommend subject areas if desired.
  • Recognition of Gifts-library bookplates will be placed in library materials
    purchased with gift funds, format permitting. Programs and services made
    possible by gift funds will include recognition of such benefactors in the
    supporting literature. The Library will acknowledge each gift with a letter to the donor.
  • Any restrictions on gifts must be submitted in writing and approved by the
    Springfield Library Commission. Restricted monetary gifts will be accepted on
    the condition that the specific use requested is consistent with the goals and
    objectives of the Library.
  • The responsibility for the appraisal or the estimation of the value of gift donations
    lies with the donor. The Library will not assess or suggest a value for nonmonetary
    gifts for income tax or other purposes; any letter of acknowledgment
    will not contain a statement of value.

Printable copy: Gift Policy and Transfer of Ownership Form .

Approved by the Springfield Library Commission 9/1/2010