In order to encourage private support for the Springfield City Library while insuring that
all gifts are appropriate to its mission, the Springfield Library Commission has adopted
- While the Library Commission appreciates private support for the Library System,
the Library will determine the acceptance of the gift.
- The Library selectively accepts gifts of books, periodicals, audio and video
recordings, and other materials for public use. The appraisal of a gift for tax
purposes is the responsibility of the donor. Gifts to the Library are judged on the
same criteria as purchased material. The Library is unable to house and
promote a substantial special collection. Conditions of display, housing, access,
and withdrawal are considered.
- Personal property, antiques and collectibles may be accepted at the discretion of
the Springfield Library Commission with the understanding that they may be sold,
given away, or otherwise disposed of.
- Works of Art—the Springfield Library Commission reserves the right to determine
the location and display of artwork. The Commission may request that an
artwork be accompanied by a current appraisal of value and may request
evidence of bona fide artistic importance and merit of the work and reputation of
the artist. An appropriate deed of gift, or similar document transferring sole and
exclusive ownership of the artwork to the Library will be required. Works of art
may be accepted at the discretion of Springfield Library Commission with the
understanding that they may be sold, given away, or otherwise disposed of.
- Memorial gifts may be refused if an expenditure of library funds, and/or staff time
is necessary to make the gift usable. The Library does not guarantee the
purchase of specifically identified titles with such funds. Donors do not have the
right of approval of titles before purchase, however, donors are encouraged to
recommend subject areas if desired.
- Recognition of Gifts-library bookplates will be placed in library materials
purchased with gift funds, format permitting. Programs and services made
possible by gift funds will include recognition of such benefactors in the
supporting literature. The Library will acknowledge each gift with a letter to the donor.
- Any restrictions on gifts must be submitted in writing and approved by the
Springfield Library Commission. Restricted monetary gifts will be accepted on
the condition that the specific use requested is consistent with the goals and
objectives of the Library.
- The responsibility for the appraisal or the estimation of the value of gift donations
lies with the donor. The Library will not assess or suggest a value for nonmonetary
gifts for income tax or other purposes; any letter of acknowledgment
will not contain a statement of value.
Printable copy: Gift Policy and Transfer of Ownership Form .
Approved by the Springfield Library Commission 9/1/2010